A Day In The Life Of An Assistant Operations Coordinator At Ventana Productions
Kylie's day as an Assistant Operations Coordinator at Ventana Productions blends operational tasks like "catching up on emails" for payments and expenses related to government contracts with creative marketing responsibilities, including event planning and social media management—a balance of administrative duties and promotional activities. The morning focuses on "operations, billing," while the afternoon shifts to the marketing aspect of the role.
Communication, Project Management, Data Analysis, Entry-Level, Marketing
Advizer Information
Name
Job Title
Company
Undergrad
Grad Programs
Majors
Industries
Job Functions
Traits
Kylie Olsen
Assistant Operations Coordinator
Ventana Productions
Loyola Marymount University
NA
Entertainment, Music & Arts
Arts, Entertainment & Media, Advertising, Communications & Marketing
Operations and Project Management
Honors Student, Scholarship Recipient, Worked 20+ Hours in School, Transfer Student
Video Highlights
1. Assists with financial operations by tracking expenses, processing payments, and managing invoices related to government contracts.
2. Collaborates on marketing and creative projects by finalizing event details and scheduling/posting on social media.
3. Manages daily communications and correspondence through email, responding to inquiries and relaying important information.
Transcript
What does a day in the life of an assistant operations coordinator look like?
For me, the beginning of my day is a lot of catching up on emails. I usually have emails for payments we've received, receipts that need to be saved, or new onboarding information. All of that is sent to my email, so a lot of my morning is spent doing that.
Another thing I do is track our expenses with our government contracts. I have notifications set up for myself once a week to check through those invoices. I make sure things are recorded properly, and that way we're communicating with our contracts appropriately.
I also check our credit cards. The afternoon is more the creative marketing side, where I am finalizing details for our events or scheduling and posting things to social media. So, mornings are operations and billing, and the afternoon is more the marketing side of things.