Biggest Challenges of an Assistant Operations Coordinator at Ventana Productions
Kylie's biggest challenge as Assistant Operations Coordinator at Ventana Productions is balancing competing priorities and ensuring effective communication with various stakeholders, saying that "prioritizing time and energy with each person" is key, especially given the varied demands across different seasons and projects. The time difference with other teams also presents a logistical hurdle.
Time Management, Prioritization, Communication, Project Management, Leadership
Advizer Information
Name
Job Title
Company
Undergrad
Grad Programs
Majors
Industries
Job Functions
Traits
Kylie Olsen
Assistant Operations Coordinator
Ventana Productions
Loyola Marymount University
NA
Entertainment, Music & Arts
Arts, Entertainment & Media, Advertising, Communications & Marketing
Operations and Project Management
Honors Student, Scholarship Recipient, Worked 20+ Hours in School, Transfer Student
Video Highlights
1. Prioritizing tasks and managing time effectively are crucial skills. The interviewee highlights the need to balance demands from various stakeholders and ensure everyone feels valued and supported.
2. Effective communication is essential in coordinating operations. The interviewee emphasizes the importance of clear and consistent communication to maintain positive working relationships and ensure project success.
3. Adaptability to changing priorities and time constraints is critical. The interviewee mentions navigating the challenges of shifting deadlines and adjusting to time differences to collaborate effectively with others.
Transcript
What is your biggest challenge in your current role?
Other than the time change working, as I mentioned, I'm a scout. I start my workday at 7:00 AM, but I get off at 3:00, which is nice.
The time change can be a little challenging, especially when I'm trying to get in touch with other people closer to the end of their workdays. But other than that, while it's a blessing to wear so many different hats, I think sometimes prioritizing and being in communication with all those people, making sure they feel and know they are respected and given the time they need, is probably the greatest challenge.
In certain seasons, certain leaders need more attention because they have projects that take priority. So, I would say making sure I prioritize my time and energy with each person I work directly with is, at times, the greatest challenge. But I would say I'm learning; it's given me a good time management opportunity.